Free estimate generator
Build a polished estimate. Download the PDF.
Fill in the details, watch the estimate build itself in the preview, and download a clean PDF. No account, no sign-up wall. Room to show a range while the scope is still taking shape.
Quick answer
What's the difference between an estimate and a quote?
An estimate is an approximate figure for work that's still being scoped. A quote is a fixed price a client can accept as-is.
Labeling a rough number as a quote can create a commitment you didn't intend to make. When scope isn't locked, an estimate is the more honest document to send.
Live preview
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The downloaded PDF carries a small “Powered by StitchInvoice” line in the footer. Nothing here is saved to StitchInvoice or sent anywhere. Your draft stays in this browser until you download the PDF.
Structure check
Structurally complete
Your business name
Your business name is on the invoice.
Your address
Add your business address — most clients’ accounts teams need it to pay an invoice.
Due date
Payment timing is defined.
Line items
Line items are clear.
Checks the document's structure only. A due date and complete line items. It has no memory of past clients or payment history; that's part of StitchInvoice's paid Payability intelligence once you have an account.
Keep going in StitchInvoice
Save this estimate, send it to your client, track when they open and approve it, and turn it into a quote or invoice once the work is agreed, with the client and business details kept for next time.
What to include
What actually belongs on an estimate.
A clear label that this is an estimate, not a fixed-price quote or invoice
A cost range or approximate figures where the scope genuinely isn’t fixed yet
The assumptions the estimate is based on, so a changed assumption has somewhere to point back to
An issue date, since estimates go stale faster than most other documents
What happens next: a follow-up quote, a deposit, or a conversation
Reusable client and business details, so refining the estimate doesn’t mean re-typing everything
Not sure which document you need
Estimate vs. quote.
An estimate is a close approximation for work that's still being scoped. A quote is a fixed number a client can accept as-is. Sending an estimate doesn't commit you to a price the way a quote does. Once the scope is locked, that's the moment to turn it into a real quote.
Questions
Common questions about estimates.
Is this estimate generator really free?
Yes. You can build an estimate and download the PDF without an account. StitchInvoice only comes in later, if you want to save it, send it to a client and track what happens next.
Is an estimate legally binding?
No, and that’s the point of using one. An estimate signals “approximately this,” not “exactly this,” which is why it should be labeled clearly as an estimate rather than dressed up as a quote.
How wide should the range be?
Wide enough to be honest about the uncertainty, narrow enough to still be useful to the client. 10 to 20 percent is common for early-stage work. This tool lets you show an exact figure, a ± percentage, or a low–high range.
When do I switch from an estimate to a quote?
Once the scope is firm enough that you’re comfortable committing to a fixed number the client can accept as final. In StitchInvoice an estimate converts to a quote or invoice without re-entering anything.
Where is my data stored?
Your draft stays in your own browser. When you download a PDF, the details are sent to StitchInvoice only to render the document, which is streamed straight back, nothing is saved on our side.
Keep your estimates with the clients they belong to.
Making estimates regularly? StitchInvoice's free plan keeps your clients and past documents together, so the history is there when an estimate turns into real work.